Wednesday, September 21, 2016

Tech Support: conditional formatting in a pivot table

conditional formatting in a pivot table

I want to use conditional formatting in the column headings of my pivot table, to use a red bold font when the criteria is met.  I am using the 'Highlight Cells' option  "use formula to determine the cells to format".
Here is the formula:
=INDIRECT(ADDRESS(MATCH(Q8,VarietiesTbl[[#All],[New Descr]],0)+2,4,,1,"Varieties"))="R2Y"
The formula is not accepted and I receive this error message:  "the formula you typed contains an error."
The intent of the formula is to 1) find the text in cell Q8 (the column heading in my pivot table) in a table named 'VarietiesTbl' that I have defined in another sheet within the same workbook, named 'Varieties'   [MATCH(Q8,VarietiesTbl[[#All],[New Descr]],0];
2) once found, create the cell address for 1 column to the right from where the match is found [ADDRESS(MATCH(Q8,VarietiesTbl[[#All],[New Descr]],0)+2,4,,1,"Varieties")]; 3) return the value contained in the cell address calculated in Step 2 [INDIRECT(ADDRESS(MATCH(Q8,VarietiesTbl[[#All],[New
Descr]],0)+2,4,,1,"Varieties"))]; and 4) if the value returned equals "R2Y" then turn on the conditional formatting.
Can you tell me where the error is, or if there is a better way to write this formula?
Actually, the formula turns into ="INDIRECT(ADDRESS(MATCH(Q8,VarietiesTbl[[#All],[New Descr]],0)+2,4,,1,""Varieties""))=""R2Y""".  Could the quotes be causing my error?
The formula returns a result of "TRUE" when used as a regular formula (without the surrounding quotes).

Anwsers to the Problem conditional formatting in a pivot table

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Here is the formula with the cell addresses:  =INDIRECT(ADDRESS(MATCH(Q8,Varieties!$C$4:$C$64,0),4,,1,"Varieties"))="R2Y"
After replacing the structured reference in the formula, I now get the error message: "You cannot use references to other worksheets or workbooks for Conditional Formatting criteria."
I found a work-around by concatenating an asterisk as the last character of the field values that are being used as the column headers in my pivot table.  Then I can use the conditional formatting to highlight anything with an asterisk as the last character.
Thanks for your help.

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