Wednesday, July 6, 2016

[Solution] Autofilter does not recognized entire column

Autofilter does not recognized entire column

I have a worksheet that I export from Access.  After exporting, I apply an autofilter; however, the autofilter only recognizes about 1500 of the 5000 records.  I can find anything different about the second portion of the report that would cause it to do
this.
 
Any suggestions?

Solutions to the Problem Autofilter does not recognized entire column

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If you mean that the AutoFilter dropdown list does not display *every* unique value, that is by design.
You wouldn't want to scroll through tens of thousands of items in a list, would you.
The AutoFilter will still filter ALL of the records.

Note: Excel 2007 displays the first 10,000 unique items...are you using Excel 2003?
What you need to do for "unlisted" items is:
• Click the dropdown list
...Select: Text Filters (or Number Filters...whichever displays
...Enter the value you want to find...eg Equals Frisbee
...(you can also use wildcards (? and/or *) to find items that contain a value)
...Click: OK
The other possibility is that your data has a blank row, causing Excel to assume your data list ends at that row.
If that's the case, either
• Delete the blank row
or
• Select ALL of your data list before you engage the AutoFilter.

Does that help?

Ron Coderre
Microsoft MVP - Excel (2006 - 2010)

P.S.
If any post answers your question, please mark it as the Answer (so it won't keep showing as an open item.)

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